The Wallace Collection

Current Vacancies

Facilities Assistant

Closing date for Applications: Thursday, April 23rd, 2015

12 month fixed contract

The Wallace Collection is seeking a new part time Facilities Assistant to work alongside the Facilities Manager in the Buildings and Projects dept.



Building maintenance

  • To work with, induct and supervise external contractors on site in agreement with the Facilities Manager (FM) and the Head of Building & Projects.

  • Planned routine maintenance schedules and inspections in agreement with the FM and to follow these up with appropriate actions and reports.

  • General routine & reactive maintenance of building fabric, including minor joinery, painting & decorating and additional cleaning as required.

  • To assist the FM and Head of Buildings & Projects with input into project work and development.

  • To assist the FM in managing the waste & recycling and the cleaning contracts.

  • In agreement with the FM and Head of Buildings & Projects, to assist the conservation and curatorial teams with display maintenance and object moves.

    Facilities Services

  • To assist the Facilities Manager with the review of all service contract providers to ensure the needs of the Wallace Collection are met.

  • To ensure all office and staff welfare facilities are operating effectively, well-maintained and supplied and to help staff use them responsibly.

  • To be responsible for first line repairs/maintenance and supply of spares.

  • To provide general porterage duties including receiving and distributing post and deliveries.

  • With the Facilities Manager inspect and maintain all storage areas to ensure they are organised, accessible and safe.

    Health & Safety

  • To aid the FM with promotion of Health & Safety best practice.

  • To report and help to resolve any Health and safety risks promptly.

  • To carry out and assist the FM with regular health and safety inspections of the building and its services and report any health & safety risks promptly.


  • To provide a timely response to all facilities requests.

  • To assist with adequate record management of facilities requests and look to improve systems and processes.

  • To ensure all work, deliveries and site visits are communicated to the Facilities and Security teams, in a timely and appropriate manner.

  • To work effectively with the whole collection and develop key relationships with Wallace staff, clients and contractors.


If you have not heard from us by the interview date, please assume that your application has been unsuccessful on this occasion.     

If you are experiencing issues in opening the Job Description please contact the HR Manager on 0207 563 9544

Closing date for completed applications: Wednesday 22 April 2015


Required Documents
Full Job Description
Application Form
Equal Opportunities Form